Today, business events are organized differently. More flexibly, with various needs in mind, but with the same goal: to meet, talk, and share knowledge. And the hybrid format fits perfectly for such meetings.
It’s an event where part of the participants are with us on site – in the conference room, during lunch, or at the evening gala. And part join remotely. From the office, home, the other end of Poland, or the world. Both groups participate in presentations, can ask questions, and follow the presentations.
Why do companies choose the hybrid format?
Greater reach. That’s the simplest answer. Some people may not have time or the possibility to travel, but want to participate. Hybrid gives them that chance. And for the company – it’s a chance for higher attendance and better results.
Savings. Fewer overnight stays, less transport, lower costs. While maintaining the substantive value of the event.
Modern image. Hybrid conferences signal: we are open to new things, flexible.
Meeting recording. The broadcast can be recorded and later used – as educational material, a bonus for participants, or content for brand communication.
We won't pretend this is a “hands-off” option. For everything to work, you need:
– fast internet and appropriate equipment,
– a broadcasting platform (Zoom, ClickMeeting, MS Teams – there are many options),
– a technical team on site,
– and someone to ensure remote participants also feel “present”.
At Santa Natura, we have already hosted such events – and we know how important technical rehearsals, a backup microphone, and good cooperation with the streaming company are. But we also know that the final effect – that moment when everything works and participants write “great event!” – is worth every hour of preparation.
1. Plan the event with two groups in mind.
Online participants cannot be “just spectators”. They should have the opportunity to ask questions, vote in polls, and speak up.
2. Provide complete information.
Agenda, access to the broadcast, contact to the technical person, link to materials after the event – all must be clear, simple, and ready in advance.
3. Choose a professional venue.
Not every place is suitable for hybrid. Here you have at your disposal a modern conference room for 100 people, an intimate business room for 24 people, a cinema hall, and a spacious banquet hall. And if you need more space – there is a multifunctional event hall that can accommodate up to 500 participants. All spaces are equipped with professional AV equipment and wireless internet.
4. Consider integration.
Presentations are one thing, but networking and relationships happen beyond slides. Therefore, it’s worth organizing a dinner with regional cuisine at the OLS restaurant, a walk in the forest, an evening in the sauna, or a screening in our intimate cinema hall. For online participants, a networking session or an interactive coffee break can be arranged.
5. Ensure comfort.
A conference is also logistics. Here you have everything on site: 58 comfortable rooms (137 beds), a modern conference facility, a restaurant run by Grzegorz Birek, free parking, electric car charging stations, and – importantly – 13 hectares of land in the surroundings of the Bolimowski Landscape Park.
Every event ends with a summary. With hybrid, it’s worth collecting feedback from both groups – those who were on site and those who joined online. What worked? What can be improved next time?
It’s also good to organize recordings, share presentations, and thank participants. These little things build a good experience.
Not only the future. It’s the present. And for many companies – the standard. That’s why more and more often we hear from organizers: “We want to hold a conference with you, but hybrid – do you have a broadcasting option?” We do. And we have the experience to help.
If you are looking for a place near Warsaw but away from the city noise, with technical facilities and space for quiet work – welcome to Santa Natura.
The hybrid format is one thing, but it’s equally important where the meeting takes place. Here, conference participants have at their disposal comfortable rooms, a modern conference room with natural light, the OLS restaurant with seasonal and regional cuisine, and a regeneration area. After a full day of talks, you can relax in the saunas, jump into the natural swimming pool, or simply go for a walk in the forest.
Such an environment encourages focus as well as rest. And that’s why so many organizers keep coming back to us with new events.
Hybrid conferences today are not an add-on, but a real need. They offer greater reach, flexibility, and a new quality of meetings. But for them to really work, a good plan, technical facilities, and a place that understands what it’s about are needed.
At Santa Natura, we organize events that connect people – regardless of where they are. Intimate space, fast internet, the forest outside the window, and a team that knows what it’s doing. If you’re looking for a place for a hybrid conference near Warsaw – we are ready.
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